Project Management KPIs: Definitions and Formulas
Project management KPIs show whether planned work is moving on time, within budget, and with sustainable use of team capacity. Every KPI page explains the calculation, a fictional example, interpretation guidance, limitations, and related measures.
Project Delivery
Track schedule, scope, progress, milestones, tasks, duration, and the conditions for successful delivery.
On-Time Completion Rate
Percentage of projects or tasks completed within the scheduled timeframe.
Definition and formulaMilestone Achievement Rate
Percentage of project milestones achieved on or before the deadline.
Definition and formulaNumber of Overdue Tasks
Total number of tasks not completed by their assigned deadlines.
Definition and formulaScope Change Rate
Percentage of projects experiencing scope changes during execution.
Definition and formulaAverage Project Duration
Average time taken to complete a project from initiation to closure.
Definition and formulaProject Task Completion Rate
Percentage of tasks completed relative to the total tasks in a project.
Definition and formulaSchedule Variance
Difference between the planned schedule and the actual schedule.
Definition and formulaPlanned vs. Actual Progress
Comparison of the planned progress percentage with the actual progress percentage at a specific time.
Definition and formulaProject Success Rate
Percentage of projects delivered successfully, meeting scope, time, and budget.
Definition and formulaProject Resource Utilization Rate
Percentage of resources effectively utilized during project delivery.
Definition and formulaBudget & Cost Management
Compare planned and earned value with actual cost, remaining estimates, burn, and delivery economics.
Budget Variance
Measures the difference between the planned budget and actual project expenses.
Definition and formulaCost Performance Index (CPI)
Indicates cost efficiency and financial performance.
Definition and formulaEarned Value (EV)
Represents the value of work completed relative to the planned schedule and cost.
Definition and formulaActual Cost (AC)
Total actual costs incurred for the project so far.
Definition and formulaEstimate to Complete (ETC)
Estimate of the remaining cost required to complete the project.
Definition and formulaTo-Complete Performance Index (TCPI)
Forecasts the cost efficiency required to complete the project within the budget.
Definition and formulaCost Variance (CV)
Measures the difference between the earned value and actual costs.
Definition and formulaCost Overrun Percentage
Percentage by which actual costs exceed the original budget.
Definition and formulaCost per Deliverable
Average cost per deliverable or unit of work completed.
Definition and formulaBudget Burn Rate
Rate at which project funds are being spent over time.
Definition and formulaTeam Productivity & Efficiency
Understand how project teams use time, collaborate, complete tasks, share knowledge, and sustain productive work.
Team Task Completion Rate
Percentage of tasks completed relative to the total tasks assigned.
Definition and formulaTeam Resource Utilization Rate
Percentage of team members’ available time spent on productive tasks.
Definition and formulaAverage Task Duration
Average time taken to complete a task.
Definition and formulaTeam Productivity Index
Composite measure of team output relative to effort and resources used.
Definition and formulaEmployee Engagement Score
Measures team engagement and satisfaction with the project.
Definition and formulaBillable Utilization Rate
Percentage of team hours spent on billable project work.
Definition and formulaOvertime Rate
Percentage of hours worked beyond standard working hours.
Definition and formulaCollaboration Effectiveness Score
Measures the effectiveness of teamwork and collaboration.
Definition and formulaAbsenteeism Rate
Percentage of scheduled work hours missed by team members.
Definition and formulaKnowledge Sharing Index
Measures how effectively team members share knowledge and insights.
Definition and formulaTurn metric definitions into answers your team can use.
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